HR & Admin Coordinator

Five9s Solutions has been dedicated to helping businesses thrive in the digital realm by leveraging advanced technology. From web and IT services to Cloud integration, QA, and outsourcing, we remain at the forefront of fulfilling digital needs for start-ups and existing businesses. At our company, our mission is to empower businesses and individuals with innovative solutions and foster collaborative partnerships. We strive to drive success by embracing emerging technologies, delivering exceptional services, and facilitating a culture of continuous learning and growth.

Job summary

Position: HR and Admin Coordinator
Full time
Permanent

Days of work: Monday Tuesday Wednesday Thursday Friday

Hours of work:

9:00AM – 5:00PM

Salary: Competitive

Job description

The HR and Admin Coordinator will be responsible for efficiently processing employee data, keeping company policies up- to-date, and assisting in the hiring process. The ideal candidate will have exceptional organizational skills, Admin and familiarity with HR functions will contribute to the smooth running of all HR operations in a long term. You will also play a crucial role in maintaining accurate employee records, ensuring compliance with HR policies, and promoting effective communication within the organization.

Primary responsibilities:

1. Processing Employee Data
2. Keeping company policies and records up to date
3. Assisting recruitment process
4. Ensuring compliance with HR policies
5. Maintaining physical and digital personnel records
6. Develop training and onboarding material
7. Create and distribute guidelines and FAQ documents about company policies
8. Update internal databases with new hire information
9. Welcoming visitors to the building, organizing security clearance and showing them to meetings
10. Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks

Reporting and contacts

Internal Contacts:

HR Lead

Person specification

Relevant skills and experience:
Essential

1. Exceptional organisational skills
2. Prior experience in similar role
3. Familiarity with HR functions
4. The ability to problem solve
5. Teamwork and collaborationabilities

Relevant qualifications:
Essential

1. Experience in a HR role
2. Knowledge of HR policies
3. Knowledge of recruitment process

Desirable communications skills:

1. The ability to manage employee data
2. Written and verbal communication skills
3. Strong written, oral, and internal communication abilities
4. Conflict management

Desirable IT skills:

1. The ability to manage multiple mails/Faxs
2. Microsoft,Excel,Word
3. BambooHR
4. ZOHO

Recruitment process

1. Review CV/Resume for each candidate
2. Initial telephone / online meeting (teams / Zoho / Zoom) Screening Interview with the Talent Acquisition Team
3. Online assessment (Technical, Numerical, Aptitude tests) – If Applicable
4. Technical Interview – In person / online
5. Final Interview – Head of Department / Line Manager
6. Reference Check

How to apply

To apply for this role, please submit your CV and a covering letter to Talent Acquisition Team at Careers@five9s-solutions. co.uk.

Please do not hesitate to let us know if you require any reasonable adjustments during the application process or to enable you to perform this role. We will be happy to make any reasonable adjustments that are necessary.

We are committed to providing equal opportunities and treatment for everybody involved in our organisation. Therefore, we will deal with all applications and candidates in a manner that is consistent with equal opportunities and discrimination laws, as set out in our equal opportunities policy.

Your covering letter should address the following:

1. An overview of your experience
2. Why you want to work for Five 9s Solutions

The closing date for applications for this role is 10 October 2023.If your application is shortlisted you should expect to receive a call from our talent acquisition team, while we do our best to respond to all candidates, this is not always possible. You can check on the status of your application by emailing careers@five9s-solutions.co.uk, we will aim to respond to all applications within 2 weeks of the closing date.