Admin Executive

Five9s Solutions has been dedicated to helping businesses thrive in the digital realm by leveraging advanced technology. From web and IT services to Cloud integration, QA, and outsourcing, we remain at the forefront of fulfilling digital needs for start-ups and existing businesses. At our company, our mission is to empower businesses and individuals with innovative solutions and foster collaborative partnerships. We strive to drive success by embracing emerging technologies, delivering exceptional services, and facilitating a culture of continuous learning and growth.

Job summary

Position: Admin executive Full time
Permanent

Salary: Competitive

Location:

This will be a hybrid role in India with occasional travel to the UK on business needs

Department: Human Resources

Reference number: F9S-HR-0923101

Job description

This role involves the responsibility of ensuring the smooth functioning of the office, this involves tasks such as planning, scheduling and executing day to day activities. The perfect candidate will have good written and verbal communication skills as this will be required in the day-to-day role. As an admin executive you will also become the face of our company, the ideal candidate will have prior experience in a similar role.

Primary responsibilities:

1. Welcoming and interacting with all visitors
2. Managing and scheduling appointments
3. Arranging meetings or any other events
4. Being the front face of the company
5. Answering office phone calls
6. Managing all electronic or paper filing systems
7. Managing all mail/fax communications
8. Managing office equipment and stationary
9. Managing transport
10. Managing any business events

Reporting and contacts

Internal Contacts:

Manager – Facilities

Person specification

Relevant skills and experience: 

Essential

1. Prior experience in an admin role
2. Time management skills
3. Bookkeeping skills
4. Good organisational skills
5. Leadership and Team Management
6. Project Management Skills
7. Confident and Independent

Relevant qualifications:

1. Prior experience in an admin role
2. Degree in Human Resources
3. Certification in relevant subject
4. Computer software skills

Desirable communications skills:

1. Ability to adapt to situations
2. Good written and verbal communication skills
3. The ability to be able to track multiple emails
4. Professionalism

Desirable IT skills:

1. Computing Skills
2. Excel, Word, Bookeeping
3. Slack, google workdrive
4. Microsoft Office
5. Microsoft outlook, Google Drive

Recruitment process

1. Review CV/Resume for each candidate
2. Initial telephone / online meeting (teams / Zoho / Zoom) Screening Interview with the Talent Acquisition Team
3. Online assessment (Technical, Numerical, Aptitude tests) – If Applicable
4. Technical Interview – In person / online
5. Final Interview – Head of Department / Line Manager
6. Reference check

How to apply

To apply for this role, please submit your CV and a covering letter to Talent Acquisition Team at Careers@Five9s- solutions.co.uk or fill out the form here.

Please do not hesitate to let us know if you require any reasonable adjustments during the application process or to enable you to perform this role. We will be happy to make any reasonable adjustments that are necessary.

We are committed to providing equal opportunities and treatment for everybody involved in our organisation. Therefore, we will deal with all applications and candidates in a manner that is consistent with equal opportunities and discrimination laws, as set out in our equal opportunities policy.

Your covering letter should address the following:

1. An overview of your Admin experience
2. Why you want to work for Five 9s Solutions

The closing date for applications for this role is 10 October 2023. We intend to respond to applications within should expect to receive a call from our talent acquisition team, while we do our best to respond to all candidates, this is not always possible. You can check on the status of your application by emailing careers@five9s-solutions.co.uk, we will aim to respond to all applications within 2 weeks of the closing date.